• The Digital Transformation Agency (DTA)

    The DTA is the Australian Government’s advisor for its digital transformation agenda. The DTA's mandate is to provide strategic advice, coordination and assurance across the Australian Government's portfolio of digital projects. 

    For further information and the latest versions of the DTA’s guidance documents and templates please see the Assurance Framework for Digital and ICT Investments or contact the DTA at: 

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  • John Grill Institute for Project Leadership, The University of Sydney

    The John Grill Institute for Project Leadership conducts breakthrough research into project leadership, delivers world-leading executive education and works with industry, government and communities to shape future projects and their outcomes.

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  • Principles for using public generative AI tools responsibly 

    It’s up to all of us to use generative AI safely, ethically and responsibly. That means understanding its benefits and limitations and applying good judgement. 

    Apply the 3 principles and practices below to responsibly use public generative AI in your work.  

    Protect privacy and safeguard government information
    • Don’t put security classified (OFFICIAL: Sensitive or above) or personal information into public generative AI tools.
    • Assume anything you enter into a public generative AI tool could be made public.
    • Don’t put third-party copyright-protected information into public generative AI tools.
    Use judgement and critically assess generative AI outputs   
    • Check for fairness, accuracy and bias in generative AI outputs. Generative AI tools may reflect bias that can lead to unfair or misleading outputs.
    • Be aware that generative AI can produce convincing but inaccurate content.
    • Undertake training to understand generative AI and how to critically assess its outputs.
    Be able to explain, justify and take ownership of your advice and decisions
    • Remain responsible and accountable for content you create, share or use.
    • Generative AI must not make final decisions on government advice, services or outputs.
    • Ensure your use of generative AI supports public trust and upholds the standards and frameworks expected of government employees.

  • Criteron 6. Don’t reinvent the wheel

    Criteron 6

  • Examples of appropriate public generative AI use

  • Scenario 1

    Research and information gathering

  • Scenario 2

    Tailored public communication materials

  • Scenario 3

    Document analysis and simplification

  • Scenario 4

    Community engagement planning

  • Scenario 5

    Data analysis support

  • Examples of inappropriate public generative AI use 

  • Scenario 1

    Personal information in correspondence

  • Scenario 2

    Security classified government information
  • When to apply

    Apply Criterion 6 during the Discovery and Alpha phases to capture potential solutions, new and existing, that the service could use to solve problems. 

    Foster a culture of sharing experiences with other agencies, build on the learnings taken from them and align to common platforms, patterns and standards throughout the Service design and delivery process.

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  • Scenario 3

    Cultural sensitivity and intellectual property

  • Scenario 4

    Assessing applications

  • Scenario 5

    Procurement processes
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